Enaviya Information Technologies Pvt. Ltd.

Description

Enaviya developed a Centralized Enterprise Service Portal to address the challenges faced by the company. Previously, the company relied on Email to share Documents, which was leading to delay in finding, receiving, and retrieving information that was required. With custom enterprise platform service portal, companies can now store, share, and approve documents using a single digital platform.

Using the digital portal, employees can store their files systematically with clearly defined views of how files would be shared, where they would be approved, and how quickly they would be reviewed. The automated approval process allows for rapid document flow to which employees do not need to email every time. Therefore, teams can now easily collaborate and remain in constant communication with one another, creating greater opportunities for company's growth.

Solution

Enaviya has developed easy to use application that allows the users to effectively arrange their documents in an appropriate folders while managing document uploads and management of user role-based access.

Key highlights of solutions

• Central location for document storage with controlled access
• Setup of approvers and reviewers based on user role
• Notifications for all approvals and updates delivered instantly
• Creation of complete evidence of all approvals and decisions
• A simple, clear, and easy to use web-based application
• Provides the ability to track each document with ease.

Results

The Enterprise Service Portal offers the organization excellent service by improving the efficiency with which the organization's employees manage, share and approve their documents.

• Advanced Document Management: Documents are stored at one central location to allow employees easy access to their documents.
• Collaboration is Streamlined - Employees use one location for communication. Team work will be progressive.
• Quick Approvals: Automated workflows and immediate notifications provide instant approvals without any delay.
• Increased Accountability: All decisions, updates, and approvals are documented and available for review.
• Less Manual Efforts: By automating many tasks, the need for employees to follow up via email or manually track status is no longer required.
• Improved Compliance: Having role-based access and audit trails provides better security.
• Enhanced Communication: Notifications ensure everyone is constantly updated on what is going on at each step of the process in real time.
• Scalable for Company Growth: The Portal is built to grow with the business when the company grows into new markets or introduces new products.
• Improved Productivity in Daily Operations: All day-to-day operational activities are continually being updated. Thus, daily work becomes more reliable, simpler and faster.