Beegleton Intelligence

Description

A website doesn't just have to display information, it can solve real problems in the business. We had helped this client with their website for several years, but their scholarship applications were still handled manually through long forms, email inboxes and attachments. We built the Scholarship Manager: one digital system that handles the whole process, applications, requests for additional information, comments, decisions and statistics, in one place.

Solution

Instead of just improving the website, we built a system for the entire process. Applications are submitted through a simpler, clearer form and go straight into the platform, where the board can log in and:

• See all incoming applications
• Follow the status, from new application to decision
• Comment directly on each application
• Request additional information without separate email threads
• Send confirmations and decisions
• Get statistics on number of applications and amounts awarded
• Compare this year's results with previous years

Results

Less admin, a better overview and a much smoother process, both for applicants and for the board handling the applications. Everything that used to be spread across email threads and attachments now lives in one place, with clear status, shared comments and year-over-year statistics. The project also shows how a website can become a real business tool: sometimes the answer isn't another form or another standard system, but building the tool the business actually needs, faster and more cost-effectively than was possible just a few years ago.